The role
The role of Membership Secretary will vary from branch to branch and region to region, depending on the roles of the other committee members, but duties may include:
- Recruiting new members
- Informing Head Office of any changes or errors in records that the branch becomes aware of
- Welcoming new members
- Keeping your committee informed of membership matters
Recruiting new members
Supplies of membership forms to distribute at events or local outlets are available from the Chesham office (01494 783453 or [email protected]).
Regular Updates
At the start of each month, where requested, branches can be emailed reports detailing the major changes made to memberships in the branch area over the previous month. These include, new members, lapsed members, those that have joined from another branch or moved to another branch. The membership software does not allow for the production of reports showing all changes to membership details (e.g. lists of name & address changes, amendments to subscription type, etc). For this reason, it is impossible for branches or regions to maintain an accurate set of membership records independent of the Chesham office. The only means of obtaining an accurate list of current members is to request it from the membership team at Chesham ([email protected]). In line with Data Protection and security requirements, any data provided should be destroyed by deletion or shredding as soon as it is finished with or after a maximum of three months as it is deemed to no longer be current.
