Privacy Notice for Donors

This Privacy Notice explains when and why we collect personal information about you, how we use it and the conditions under which we may disclose it to others. Your personal data is defined as any information that can directly or indirectly identify you.

To understand how we keep your data safe and secure, and the information you need to know about your rights and how to exercise them, please refer to our main privacy notice, which can be found at https://waterways.org.uk/privacy-policy.

1. Who are we? 

We are The Inland Waterways Association and for the purposes of UK Data Protection Law, we are registered with Companies House, under Company Number 612245. We are a national charity (number 212342) dedicated to protecting and restoring Britain’s inland waterways.

2. How and when do we collect information about you? 

We collect your information when you make a donation to The Inland Waterways Association through our website or via payment by bank transfer, etc.

3. What types of information is collected about you?

We collect your name, contact details, bank details, Gift Aid sign up, and any stated reasons that led to your donation to ensure that it is applied for the purposes that you intend, etc.  If you pay by credit or debit card, we do not see or retain any details of your credit or debit card, unless you pay through a telephone call to our staff, and in that case any card details disclosed are securely destroyed immediately after processing.

4. How is the information used? 

This information allows us to process your donation, and deal with any potential enquiry.

5. Lawful basis for processing 

We mainly rely on the legitimate interest to process your personal data for the donation. If you agree that we can claim Gift Aid on your donations, we are legally required to keep a record of the claim and your Gift Aid declaration.

6. How long we keep your data? 

We only keep your data for as long as we need it for.  As your donation is a financial transaction, we are required keep your data for a period of 6 full years after the year in which the financial transaction was made.  Otherwise, we will securely destroy your personal data when either you tell us or when it is no longer needed for the purpose for which it was collected.

7. Confidentiality – who do we share your data with? 

We may share your data with subcontractors or suppliers involved in providing support, such as our IT providers.  Otherwise, we do not share your data with any third-party organisations, unless we are under a legal obligation to do so.